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Firstly, tracking and auditing outcomes requires meticulous attention to detail and substantial resources. By outsourcing this responsibility, healthcare providers can rely on the expertise of professionals who specialize in managing healthcare records. These providers have the necessary knowledge and experience to ensure accurate record-keeping, reducing the risk of errors or omissions.
Secondly, communicating lay results to patients is critical to providing mammography services. Outsourcing this process allows healthcare providers to streamline the delivery of results to patients efficiently and effectively. Outsourced service providers can handle the timely communication of lay results, ensuring patients receive the information they need promptly. This structured service can improve patient satisfaction and reduce the administrative burden on the healthcare provider’s staff.
Lastly, compiling the mammography medical outcome audit is a complex task that requires comprehensive data analysis. Outsourcing this process to a specialized service provider can result in accurate and thorough audits. These providers have the necessary tools and resources to compile and analyze the data effectively, enabling healthcare providers to obtain valuable insights into the performance of their mammography services.
Overall, using an outsourced service provider to maintain MQSA-required records in mammography services offers healthcare providers numerous benefits. It helps ensure compliance with regulatory standards, enhances efficiency, improves patient satisfaction, and allows healthcare providers to focus more on delivering quality care.
Collected information is transferred to Mammologix using various methods available to the client.
Mammologix processes all information its clients provide using a sophisticated workflow system designed to monitor and control access throughout the entire work process:
Mammologix has developed its tracking using over 50 specific data fields comprised of over 300 codes. Our coding team has identified more than 351,000 unique coding sequences to match the reason for exam, procedures performed, imaging assessment, recommendations for follow-up, and more. To assist, Mammologix’s programmers have developed a colorization system that processes electronically formatted reports through an artificial intelligence algorithm that highlights critical indicator keywords in assessing the interpretation.
Mammologix considers most patient communications typically fall into one of three primary classifications for clarity.
Clients may choose specific wording for any letter created as a part of Mammologix’s services to best suit your brand identity and priorities.
Looking for some assistance in framing your letters? Take advantage of our library of over 1000 templates for the many scenarios for which letters are sent, all at no additional charge.
Communications may be generated electronically and delivered to your facility ready to be printed and mailed by your staff using our Self-Service Letter Program. Mammologix’s Premier Letter Program takes the burden completely off of you and takes advantage of its exclusive Letter Drop Service. All letters may be formatted to Mammologix’s Press-n-Seal paper for ultimate privacy or to specially designed and printed letter paper using a windowed envelope.
This system offers flexibility and customization through enhanced and personalized tracking, alerts, and reminders for patients, clients, and healthcare providers. Each communication type can be sent on-demand or at specific cadences (30/60/90 days, etc.), tailored to each client’s unique requirements. The purpose of monitoring follow-ups is to maintain a record of any tracked examinees who have yet to complete their recommended follow-up within a designated period (Client-specified time frame).
Overdues are readily accessible in an electronic format via LogixDrive, a PDF Overdue Inquiry, and within the monthly Mammography Medical Outcome Audit (MMOA) provided by Mammologix. This electronic Follow-Up Compliance Monitoring System ensures you stay updated with any examinee whose recommended follow-up information is not yet available.
Mammologix divides overdue patients into the following categories called Flags:
Our team delivers a monthly comprehensive MMOA generated for the screening/asymptomatic, diagnostic/symptomatic, and overall facility.
Why It’s Important
According to the U.S. Food & Drug Administration, a Mammography Medical Outcomes Audit (MMOA) is a systematic collection of mammography results and the comparison of those results with outcomes data. Source: 900.2(cc)
Since its inception in 1994, the Mammography Quality Standards Act (MQSA) and other accrediting bodies have placed high importance on a critical systematic analysis of the performance of those using ionizing radiation to perform breast imaging procedures through mammography. The ultimate goal of this process is to assist in the continuous improvement of the breast imaging practice and to lead to better patient outcomes.
“Data I Got, We Need Information!”
Unfortunately, the sentiments of swimming in data but dying of thirst for information is often the cry of breast imaging centers busy providing their services to patients. Mammologix hears you! Imagine being able to access a rolling 12-month comprehensive Mammography Medical Outcome Audit (MMOA) automatically made available monthly to you with key indicators of information derived from your breast imaging practice, eliminating the ‘crunch time’ of having to utilize vital personnel resources in preparing for that annual audit and inspection.
This is precisely what Mammologix, powered by i/oTrak, Inc., clients can expect.
Our team delivers a comprehensive MMOA generated for the screening/asymptomatic, diagnostic/symptomatic, and overall facility each month. In addition, an MMOA is prepared for each individual film reader for their screening/asymptomatic, diagnostic/symptomatic, and overall interpretations. Finally, patient and outcome listings of key information are provided for more detailed analysis.
Our Client Support team is always ready to harness powerful data mining tools to utilize the vast amount of data maintained for clients. In addition to standard Records & Reports, Mammologix assists its clients with on-demand specialty reporting, key benchmark indicators, and specific data requests from accreditation bodies.
Need to make a presentation to administration about a specific facet of the breast imaging services provided at your facility? No worries! With just a quick call to the Mammologix Support team, the data you need will be queried and formatted into a report especially for you.
NQMBC Indicators
The National Consortium of Breast Centers is the premier interdisciplinary organization committed to developing, maintaining, advancing, and improving the highest quality patient-focused Breast Centers by supporting education, certification, and interdisciplinary communication. The National Quality Measures for Breast Centers (NQMBC) was born from this group.
Mammologix, powered by i/oTrak, Inc., provides complimentary reporting on 7 of the 30 plus NQMBC quality measures directly involving breast imaging-related indices. These include:
Do you wish you had your mammography medical outcome audit waiting for you to review at any time? Need multiple sites to collaborate on the continuum of care for a specific patient? Only have a few minutes between patients and want quick, secure access to check those examinees that have slipped into overdue status?
Why wait to collect, calculate, or ‘run’ the reports? Take action immediately with all the information at your fingertips using LogixDrive!
Tapping into the power of LogixDrive is simple, and its storage capacity is unlimited for Mammologix clients. LogixDrive is always available at no extra fee. This makes it a perfect and cost-effective instrument for the exchange of up-to-the-minute information securely, anywhere, and anytime. Navigating LogixDrive’s resources is easy, efficient, and user-friendly, so you can meet your goals and let us handle the data.
Mammologix utilizes two decades of expertise in outsourcing record management to its clients at an affordable price.
This strategy has come to define Mammologix’s unique brand and its best-value positioning. Our Service Philosophy: Do everything possible to ensure success for our client partnerships while protecting the trust placed in us with unwavering stewardship.
Mammologix’s pricing model is designed to be inclusive of all breast imaging center operations, traditional and unique alike. We are committed to offering affordable pricing for efficient and thorough services. Mammologix is dedicated to remaining the prime economical option for our partners, even when compared to utilizing internal resources to produce high-quality patient tracking and Medical Mammography Outcome Audits (MMOAs).
Stop Squander of Those ‘Many Mini-Minutes’
Mammologix realizes that if your facility is not using its services, you will likely use another service to accomplish the same tasks. Staying on top of mandates governing the medical practice of imaging for detecting breast cancer by either Federal, State, or volunteer accreditation/certification agencies can require significant resources. Many breast-imaging providers must rely on outsourced service providers (OSPs).
Because we value your time and resources as much as we do your patients, Mammologix delivers high-quality service at significant savings. Compared to the sum of all those ‘many mini-minutes’ a facility’s staff utilizes to perform those same tasks, your savings using Mammologix Services can be as high as 30% off or more. While we manage your data, your staff can spend more time caring for patients.
Fee for Service = Substantial Savings
Mammologix performs duties as an OSP only when those it serves perform breast imaging services themselves. Clients do not pay a retainer fee to Mammologix for availability. Instead, its team deploys into action only when needed.
Since Mammologix emphasizes producing high-quality reporting on the care continuum of breast imaging examinees, its fee structure is based only on patients placed into initial tracking.
That means the follow-up procedures resulting from recommendations for additional imaging or consideration of intervention to collect a tissue sample are not generally invoiced. Only once an examinee cycles through the 12-month period following their initial placement into tracking for the MMOA or has completed a continuum of care leading up to tissue sample will another initial tracking fee be incurred.
As an example, an examinee having a screening annual mammogram recommended for an immediate ultrasound image (Bi-Rads 0), which then has a 6-month follow-up mammogram recommended as a result (Bi-Rads 3), that returns for their 6-month procedure and goes on to have a recommendation for core biopsy (Bi-Rads 4/5) and is followed by an excisional biopsy (Bi-Rads 6) will incur only a single initial tracking fee.
Pricing for either level of service has remained at less than 50% of the quantified cost to produce and send hand-sorted, first-class letters within the healthcare environment.
The following information is the minimum necessary to identify your patients correctly:
Patient demographic information may be provided with the report of test results or separately on another document and/or electronic data file, depending upon the method used in providing the information.
The following information is the minimum necessary to place your patients into tracking and report outcomes correctly:
Test results may be provided separately than patient demographic information on another document and/or electronic data file, depending upon the method used in providing the information. Report of test results for all breast imaging (mammograms, ultrasound, biopsy, review of prior films, addendums, MRI, etc.) should be made available to facilitate the most appropriate outcome tracking.
Mammologix receives all biopsy result reports and/or outcome information from interventional breast procedures from outside facilities made available to the clients as part of outcome tracking on a patient.
An Overdue Inquiry indicates that additional follow-up information is being sought for a patient as part of the tracking process. Overdue Inquiries are available in paper format and/or online electronically.
Forward a copy of the report resolving the overdue exam.
If no additional information is available, please indicate the reason. An overdue communication/letter to the patient is available using the Request Overdue Letter feature associated with each inquiry.
Other Information Mammologix will, at times, require additional information from its clients. These include:
Mammologix maintains a qualified team of Information Technology professionals and Application Program Developers. This provides Mammologix clients the security of having ready access to a wide variety of methods for exchanging data/information. Mammologix seeks to utilize a client’s current reporting system and integrate its services seamlessly into existing data exchange methods.
Data/information exchange from a client to Mammologix can be uniquely tailored to accommodate a client’s specific situation. Mammologix has worked with clients utilizing information systems such as:
Exchange methods include:
This team is also responsible for reporting to ensure the scheduled reports are delivered and that special reporting requests are fulfilled according to each client's criteria.
Every report of test results is read by a specialized associate and appropriately coded. Coding is validated based on the outcome coordination and the follow-up recommendation.
This tightly controlled and monitored workflow process includes a minimum of 3 QA reviews.
Mammologix understands that keeping up-to-date with patients is an absolute necessity for our clients, so the Letter Team also ensures that overdue patients are communicated to the client via Mammologix’s Electronic Overdue process.
This team oversees the daily generation, printing, stamping, and delivery of patients’ letters to the local US Postal Office. This allows for efficient communication with patients so your facility can focus on its daily services while we take care of your mail!
In addition, this team monitors all HIPAA mandates regarding electronic data and maintains optimal uptime of all systems.
With our on-staff programmers, Mammologix can respond quickly to your requests for specialized data reporting and/or list generation.
They can assist with providing data needed for various breast imaging accreditations, such as Mammography, Ultrasound, Imaging Guided Biopsies, NQMBC Indicators, and Breast Density Laws.
Our Regulation team is prepared to assist you before inspections or accreditations and walk you through all the aspects of your facility Mammography Medical Audit (MMOA).